SPONSOR AND SPEAKER POLICY

The all-volunteer Executive Board of the ACAMS New York Chapter (the “Chapter”) is greatly appreciative of each of its sponsors and speakers. The generosity of our sponsors helps us to manage expenses and continue to provide relevant content to our members and the greater anti-money laundering and financial crime community. Our speakers, many of whom are not affiliated with the Chapter or a sponsor, also generously volunteer their time to speak at our events, allowing us to provide subject matter experts across various risk disciplines. Without our deep bench of qualified speakers, our events would not be nearly as successful.

To ensure consistency, fairness and professionalism at Chapter events, potential sponsors and speakers must agree to adhere to the Chapter guidelines enumerated below.

Sponsor/Speaker Guidelines

  • The Chapter will have final input and ultimate decision-making authority relating to the agenda, topic, format, content, and speakers.

  • A Chapter Board member must always serve as moderator and events will take the form of a panel discussion.

  • The Chapter must approve all written materials presented or handed out before, during, or after an event.

  • Sponsors are limited to recommending one qualified speaker and the Chapter reserves the right to approve or reject the recommendation.

    • The remaining members of the speaker panel will be selected by the Chapter.

  • The Chapter will manage all ticket sales and attendance issues.

  • Sales pitches of any kind are strictly prohibited during the panel session, including software demonstrations.

  • The Chapter will not endorse or recommend any product, firm, or speaker.

  • The event will not be streamed, recorded or available for playback at any future date.

  • Due to privacy restrictions, the Chapter cannot provide attendee lists and contact information to sponsors.

  • Events are educational and the Chapter respectfully requests that speakers and sponsors refrain from sharing personal opinions regarding politics or political affiliations.

 

Sponsor/Speaker Engagement with Members and Attendees

For in-person events, the Chapter allows sponsors to leave marketing materials at the check-in desk, on chairs, tables, or at a sponsor-staffed booth or display. The Chapter strongly encourages sponsors, speakers, and their guests to network with attendees before and after the panel discussion.

For virtual events, the Chapter will provide hyperlinks to the home page of the sponsor(s) as well as LinkedIn bios of the speakers within event marketing materials, invitations, follow up emails and social media posts.

For both virtual and in-person events, the Chapter will publish an event summary on its website. Event summaries do not directly quote any speakers but will include the names of the sponsor(s) and speaker information, including company and title.  The summary may also include hyperlinks to the speakers’ bios, sponsor’s website, survey, or other relevant materials.

LAW ENFORCEMENT OFFICER POLICY

All active law enforcement personnel will be granted complimentary admission to all Chapter events going forward. We are honored to collaborate with our law enforcement colleagues and welcome them to join our events.

We do ask, however, that they continue to register via Eventbrite to ensure they have a ticket for entry and we have an accurate number of attendees. Send us a message here to be added to our mailing list.

CANCELLATION POLICY

Message from the Executive Board regarding "no shows" to events:

Effective April 2019 the Chapter modified its cancellation policy.

 

Cancellations within 24 hours of an event will no longer be refunded and will be considered as nonattendance or a "no show".


Three “no-shows” within 12 months will result in cancellation of future event registration and placement on the wait list. 

 

Registrants will be considered “no-shows” when they fail to attend the event and fail to cancel their registration through Eventbrite more than 24 hours in advance of the event. 

 

This updated policy addresses the feedback received from Chapter members who continue to be disappointed at their inability to attend "sold out" events which have empty seats due to “no-shows.”  Our events routinely sell out with long wait lists.

 

When a registration is canceled, that ticket is released to the wait list, thus providing the opportunity for another registrant to attend.  Last minute cancellations do not provide such opportunity.   

 

Modifications to this policy may be made in the future as deemed necessary.

AMERICANS WITH DISABILITIES ACT

In compliance with the Americans with Disabilities Act, the ACAMS New York Chapter will honor requests for reasonable accommodations made by individuals with disabilities. Requests can be served more effectively if notice is provided at least 5 days before the event.

 

Direct accommodation requests to acams.ny.chapter@gmail.com, please contact us through the Contact Page. 

STUDENT POLICY

All students will be granted complimentary admission to all Chapter events going forward. 

We do ask, however, that they continue to register via Eventbrite to ensure they have a ticket for entry and we have an accurate number of attendees. Send us a message here to be added to our mailing list.